Vacancy: Administrative Assistant

The ISSC is looking for an Administrative Assistant to provide administrative support to the ISSC Secretariat in its programmes and activities.

Applications must be received by Friday, 3 March 2017.

Main duties and responsibilities

  1. Supporting the Transformations to Sustainability Programme, involving, i.a.:
    • providing support to the Transformations to Sustainability Programme Coordinator through the organization and preparation of meetings, financial management as below, record-keeping, etc.;
    • planning, tracking, updating and anticipating programme deadlines (in relation to, e.g., reporting requirements, payment schedules, meetings);
    • supporting the activities of international research networks, through facilitation of virtual communication and exchange, preparation of programme documentation and correspondence, etc.;
    • managing the programme mailbox and dealing with practical or administrative queries.
  1. Supporting the Executive Director and Senior Executive Manager as required, involving, i.a.:
    • schedule management and travel arrangements;
    • drafting correspondence.
  1. Supporting ISSC activities as required, involving i.a.:
    • organizing meetings and events (from scheduling and securing venues, catering and accommodation, to preparing meeting documentation and providing pre- and post-meeting and on-site support to the participants and to the convenor(s) of the meeting);
    • minute-taking and drafting of minutes of meetings;
    • basic financial management (e.g. managing event budgets, processing reimbursement claims and invoices, record-keeping).
  1. Record-keeping and communications, involving i.a.:
    • maintaining hard copy and electronic records of correspondence, documentation, contracts, etc.;
    • maintaining the ISSC calendar;
    • screening incoming telephone calls, post and email;
    • preparing and posting mail;
    • dealing with queries from the public and from ISSC members and networks;
    • updating the ISSC website, mailing lists and database of contacts.

Profile required




This role will be based in Paris, France. The post-holder should have the right to live and work in France.

Download the announcement with full details of the post and how to apply.

To apply, please send an up-to-date 2-page CV and a cover letter explaining your suitability for the role by email to Ms. Vivi Stavrou at

Applications must be received by Friday, 3 March 2017.
Short-listed candidates will be notified by Wednesday, 8 March 2017.
Interviews will take place in the week commencing Monday, 13 March 2017.